Gwinnett Senior Golden Games

Meeting Minutes for Sept. 21, 2009

Our September meeting scheduled for 9/21/09 was cancelled due to GA flooding.

Bob, our president, rescheduled our Sept. meeting for Monday the 28^th.

On Monday, Sept. 28^th at 9:00 A.M. we had our Executive Meeting to discuss the beginning of our 2010 Senior Games, dates and event scheduling

At 10:00 A.M. sharp, Bob started our general meeting. He led us in prayer and the Pledge of Allegiance to our flag.  The June meeting’s minutes were read, approved and accepted.

The treasurer gave his report. The balance is $17,489.99. We were told that the County will no longer help us with our mailing and postage due to lack of funds. So we must consider that when making out our budget. The dates for our 2010 senior games will be: APRIL 7 (opening day) thru MAY 19 (closing day).

We discussed events and event managers.  We are pleased to announce we have several NEW event managers. Thank you for volunteering.  We will also have some new events.

A few are croquet, pickle ball and Frisbee golf. The first year may be demonstration games only.  Susie will pass out the rules and the managers will need to make any changes to the rules.  They will then return them to Susie no later than Dec. 1 to be posted on the web. The event managers went on to choose their dates. We will have a schedule made up for you shortly. Extra days were added for rain dates. Medals will be given for all ties. The event managers will need volunteers to help them run the games smoothly. Please pick your event and volunteer to give a helping hand.  Thank you.

The application deadline is MARCH 1, 2010.  They will be mailed out by February 1^st.  That should give you plenty of time to return your application. As for the booklets, last year the County printed 1200 for us. This year they are unable to print any for us, so we will go with 1000 and also list the booklet on the internet so that you could download it.

We had several white t-shirts left over from last year.  The board voted to use them since we have over 300 of them.

Our menu for this year will be the same as last year.  Everyone was pleased with the food and the price was very reasonable.  So we asked Vicki if she was available for the dates that we set and she said she was.

Our door prizes will also be the same as last year. Everyone enjoyed receiving the gift cards so we will continue to please our athletes. Please note: the door prize tickets will be stapled on your packet. Registration on opening day will be from 9:00 to 10:30.  After that you will not be able to pick up your packet until after the meeting. The meeting will start promptly at 11:00 A.M. so please is there on time. 

Our web page is changing to Yahoo. There will be a link from the old web site to the new one.  More details later. Our next meeting will be OCTOBER 19^TH.

2 IMPORTANT DATES: 

OCT. 8^TH   FUN DAY AT DELMAR GARDENS

OCT. 30^TH HEALTH FAIR AT BETHESDA PARK SENIOR CENTER.

Bob thanked everyone for coming and the meeting was adjourned.

                                                                        Sincerely,

                                                                        Marie Hickman, Secretary   

On October 5, 2009 Bob, our President called a Special Board Meeting. He was concerned about a rule that was in effect but never enforced by the County to apply to our Senior Games which are held only once a year. It was involving our senior friends that are non-residents of Gwinnett County.  They now want us to charge them an additional fee up to 100% to participant in our senior games.  It was always our motto to invite all seniors over 50 to join us for exercise, friendship and comradery with others within our age group.

There were 2 questions we had to vote on.

1) Should we cancel our senior games or continue planning for our 2010 games?

All board members voted for the 2010 games

2) Should we bar our Out of County Residents or charge them the fee?

There was 5 for charge the fee and 1 no vote.  So there will be a fee but no amount was set.  It will be discussed later.

Then Bob talked about getting more sponsors.  There are many people out there that would help the senior group.  We just need to ask!

Then Brent stated his reasons why the County is demanding that we charge our Out of County senior friends.  He also mentioned there will be a “Speak out” to our County Commissioners in October.  We will have to check with the County for the date.

After everyone expressed their feelings, Susie suggested we end the meeting, go home and give it some thought.   All the board members agreed and Bob made a motion to adjourn the meeting.  Dana seconded the motion.